Sample Letter to Become Distributor

This free template of a letter to become a distributor may be used to request information about becoming a retailer, dealership or other affiliate. Use the pre written sample and insert your own specific details based on your needs. It may be used as a formal letter mailed or simply copy/paste into an email, format appropriately, and send.

Letter Writing Tips & Advice

1) Keep the letter short

2) Request retail price list and wholesale price list

3) Do they have minimum quantities

4) Provide letters of credit reference upon request

5) Call directly if you do not receive a response


Distributor Request by
[City, State Zip]

October 28, 2020

Attn: [Name]
[Company Name]
[City, State Zip]

Dear [Name]

I would like to introduce my company and to let you know that we are interested in selling your product at our store located in [COUNTRY]. [COMPANY NAME] has been in business for [#] years. We currently have annual sales of [$000,000] by selling the following retail product lines:

- [1. Reference/Company]
- [2. Reference/Company]
- [3. Reference/Company]
- [4. Reference/Company]

I believe our company can provide [COMPANY] a very important distribution channnel for your product in the geographic market where we are located. I would like to request the following from you:

1) Distributor price list
2) Suggested retail prices
3) Minimum quantities

Please email me at [] or call me at (123) 123-1234 so we may speak further.


[Name], [Title]
[Company Name]

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